This is how it went when the Swedish group ROL upgraded its ERP system
– We kept to the schedule, the budget, and stayed calm.
Production, automation, and logistics are just a few examples of the areas where ROL uses IFS Cloud. With four factories across different continents, around 900 employees, and offices in eight countries, it goes without saying that the Swedish company ROL has a lot to keep track of.
ROL has a 40-year history and today consists of two business areas. One focuses on height-adjustable desks, while the other works with retail interiors. A very important element that ties the business together is the ERP system IFS, which permeates almost everything ROL does. Recently, the company carried out an extensive migration to IFS Cloud, making its entire ERP solution as modern as possible.
New needs and new technologies
Martin Odqvist is CFO of ROL Group and is happy to elaborate on the process, together with his colleague Stefan Brengdahl, Director of ERP:
– We have been satisfied users of IFS ERP since 2005. We see the system as a very important enabler. It is a vital part of our success. We are very comfortable with IFS and continuously invest in developing our expertise, says Martin.
– We have a high degree of automation, and IFS also plays an important role there, as it can communicate with robotic cells and autonomous forklifts. We have come a long way in automation thanks to IFS ERP, Stefan explains.
With increasingly higher demands for production and efficiency, ROL decided to upgrade to IFS Cloud.
– This was a major change for us. We faced the choice of switching ERP systems or migrating to the cloud, but we were clear that we were satisfied IFS users and wanted to continue with it.
– The second question was who would help us with the process. And here as well, we had a well-functioning collaboration with Addovation, which we wanted to continue.
Stefan explains that the entire process took nine months to complete and involved around 10–15 people directly, with even more involved indirectly. At the same time, they changed their technical environment and operations partner, which is now also Addovation.
Everything went according to plan
Martin Odqvist summarizes the migration simply:
– We kept to the schedule, we kept to the budget, and we did not experience any serious problems during the transition. Those are the three factors I usually use to summarize our success story, he says.
To illustrate: he explains that when employees left work on the Friday before the migration, they could start again on Monday almost as if nothing had happened. There were some issues to handle, but overall everything worked very well. Out of a total of 900 employees, around 800 are directly affected by the update, and they can feel confident that everything works as it should, Martin explains.
– I have seen companies carry out similar upgrades that they had to abort because the process did not work as intended. They lost major contracts as a result.
Stefan also emphasizes how important a well-functioning system is for ROL Group:
– We run the IFS system across most of our processes. We use it in finance, procurement, production, warehousing, HR, and projects. So it really affects everything and everyone. The vast majority here use IFS daily. It is our core system. We do not allow other systems unless they provide a clear competitive advantage.
Always up to date and ready for new opportunities
Now that IFS Cloud is in place and thoroughly tested, Martin and Stefan can point to clear results.
– For us, IFS Cloud is the right platform to grow on. It is an investment. Now we can connect artificial intelligence. We are part of a larger community of many companies with the same agenda, able to exchange experiences, says Stefan.
– Then there is the evergreen functionality. Before migrating from version 10 to Cloud, we would have had to upgrade versions every three or four years. Even if there are challenges, we feel it is still the best solution for us. And we feel we have only just begun to explore all the opportunities opening up – whether AI features, integrations with other tools, and much more, he adds.
Both Martin and Stefan agree that Addovation has been an invaluable partner throughout the journey:
– We believe it has been extremely valuable to have a partner for ten years who understands what we do, who knows us and our specific characteristics. We know each other so well that we can bring out the best in one another. And we always reach our goals, concludes Martin Odqvist.
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